I-9 and E-Verify Portal Services
A secure, dedicated I-9 and E-Verify submission portal for employers — built so your team can complete federal work-authorization requirements correctly and on time. Trusted since 1979.
I-9 and E-Verify compliance is the employer’s direct legal responsibility — federal law makes that clear. What DDS provides is the secure portal and the operational liaison support that makes meeting those obligations easier. Through the DDS I-9 and E-Verify portal, employers electronically enter the required information at the appropriate stages of the hiring process and submit it safely, remotely, and securely.
Secure Electronic Portal
Remote-Submission Compatible
Consultant + Liaison Support
Trusted Since 1979
I-9 and E-Verify — What Employers Are Responsible For
Form I-9, Employment Eligibility Verification, is a federal requirement under the Immigration Reform and Control Act of 1986. Every U.S. employer must complete an I-9 for every employee hired in the United States, verifying both the employee’s identity and their authorization to work.
E-Verify is the federal electronic system, operated by U.S. Citizenship and Immigration Services in partnership with the Social Security Administration, that allows enrolled employers to confirm an employee’s I-9 information against federal records.
A few facts that shape how DDS supports clients on I-9 and E-Verify:
– I-9 is mandatory for all U.S. employers. No exceptions.
– E-Verify is voluntary for most private employers but mandatory for federal contractors covered by the E-Verify Federal Contractor Rule and for employers in states that have made E-Verify a state-level requirement.
– The employer is legally responsible for completing the I-9 and operating E-Verify, including conducting Section 1 review, Section 2 document examination, and any required reverification at the appropriate time during the hiring process — including any post-job-offer questions related to work authorization.
– Recordkeeping and retention obligations stay with the employer. Much of the I-9 documentation must remain with and be stored by the employer directly, not by a third-party screening provider.
DDS supports this entire process as a liaison and as the secure submission portal — not as a substitute for employer responsibility.
What DDS Provides — The I-9 and E-Verify Portal
DDS provides employers with a dedicated I-9 and E-Verify portal — a secure, electronic interface designed specifically for entering, transmitting, and submitting the information required at each stage of the I-9 and E-Verify workflow.
Through the DDS I-9 and E-Verify portal, employers can:
– Enter Section 1 information from the employee
– Record Section 2 document examination details
– Submit case data securely to E-Verify
– Receive electronic confirmation and case status updates
– Submit information remotely from any location with appropriate security
The portal is designed for accuracy, compliance, and ease of use. It supports the standard I-9 workflow as well as the federal alternative remote procedure available to qualifying E-Verify-participating employers — allowing remote document examination under the framework established by the Department of Homeland Security in 2023.
What the portal is not: a substitute for the employer’s direct involvement in the I-9 process. Section 1 is completed by the employee, Section 2 document examination is performed by the employer’s designated representative, and recordkeeping responsibilities remain with the employer. The portal provides the secure submission and workflow infrastructure; the employer provides the legal compliance.
Remote I-9 Submission Through the DDS Portal
The DDS I-9 and E-Verify portal is built for remote-friendly workflows. Information can be entered, transmitted, and submitted electronically from any authorized device — supporting distributed workforces, remote hiring teams, and multi-location employers.
For employers participating in E-Verify and qualifying under the DHS alternative procedure for remote document examination, the portal accommodates the documentation and recordkeeping requirements that procedure entails.
Standard in-person I-9 completion remains fully supported as well. The portal does not require a particular examination method — it provides the secure submission and workflow infrastructure regardless of how the underlying document review is conducted.
E-Verify Enrollment Support
Employers must be enrolled in E-Verify before they can submit cases through the system. DDS can assist with the E-Verify enrollment process if requested by the client — including walking through the enrollment steps, advising on Memorandum of Understanding requirements, and helping the client configure their account for productive use.
E-Verify enrollment is a relatively straightforward process administered by USCIS, and many employers complete it independently. Where assistance is helpful, DDS provides it as part of the consultation. Once enrolled, the employer can begin using the DDS I-9 and E-Verify portal to submit cases.
Need a secure I-9 and E-Verify workflow?
A 20-minute consultation walks you through the DDS portal, how the workflow integrates with your hiring process, and what the employer’s compliance obligations look like end-to-end. No obligation, no charge.
Federal Contractors and the E-Verify Federal Contractor Rule
Federal contractors and subcontractors holding contracts that include the FAR E-Verify clause are required to use E-Verify for both new hires and certain existing employees assigned to the federal contract. The compliance requirements include specific timing rules for case submission and notification.
DDS supports federal-contractor clients in the capacity of consultant and portal provider. The portal enables submission and tracking of E-Verify cases consistent with the requirements of the Federal Contractor Rule. The contractor’s compliance obligations themselves — accurate determination of which employees fall under the FAR clause, timely case submission, documentation of completion — remain the contractor’s responsibility.
We strongly recommend federal contractors confirm their specific FAR clause obligations with legal counsel familiar with their contract type.
What DDS Does Not Do
Honesty matters in compliance services. There are aspects of I-9 administration that fall to the employer directly, not to DDS:
– DDS does not complete I-9 forms on behalf of the employer. Section 1 is completed by the employee. Section 2 document examination is performed by the employer or the employer’s designated authorized representative.
– DDS does not store original I-9 documentation. Much of the I-9 documentation must remain with and be retained by the employer, per federal recordkeeping requirements.
– DDS does not respond to ICE Notices of Inspection on the employer’s behalf. If an employer receives a Notice of Inspection from Immigration and Customs Enforcement, that audit response is the employer’s responsibility, typically handled with the employer’s immigration counsel.
This scope clarity protects the employer. The employer’s legal obligations under federal immigration law cannot be transferred to a third-party screening provider; what DDS provides is the portal and the operational support that makes meeting those obligations easier and more secure.
Why Employers Choose DDS for I-9 and E-Verify
1. A dedicated I-9 and E-Verify portal built for employer workflow. Not a generic web form. The portal supports Section 1 entry, Section 2 record-keeping, E-Verify submission, and remote-friendly documentation handling.
2. Honest scope. DDS is explicit about which obligations remain with the employer. We don’t over-promise services we can’t legally deliver, and we don’t blur the line on what the employer is responsible for.
3. Liaison and consultant support. Where the employer has questions about E-Verify enrollment, federal contractor obligations, or workflow design, DDS provides consultation as part of the engagement.
4. Secure electronic submission. Information transmitted through the portal is protected by enterprise-grade security throughout the workflow.
5. Operating since 1979. DDS has supported employers through every major iteration of federal employment eligibility verification, from the original I-9 requirement under IRCA in 1986 to the current E-Verify and remote-document-examination frameworks.
6. 94% client retention. I-9 and E-Verify clients stay with DDS for the same reason all clients stay — accuracy, transparency, and people who answer the phone when there’s a question.
Frequently Asked Questions
Does DDS complete I-9 forms on behalf of employers?
No. The I-9 is the employer’s direct responsibility. Section 1 must be completed by the employee, and Section 2 document examination must be performed by the employer or the employer’s designated authorized representative. DDS provides the secure portal and liaison support that makes the workflow easier — but the completion of the I-9 itself is the employer’s role.
What does the DDS I-9 and E-Verify portal actually do?
The DDS I-9 and E-Verify portal is a secure, electronic interface where employers enter the information required at each stage of the I-9 and E-Verify workflow — Section 1 data, Section 2 details, and E-Verify case submission. The portal then transmits the case to E-Verify and receives the federal response, with everything tracked through a secure audit interface accessible to authorized employer users.
Does the portal support the remote document examination procedure for E-Verify employers?
Yes. The DDS portal supports the federal alternative procedure for remote document examination available to qualifying E-Verify-participating employers under the framework established by the Department of Homeland Security in 2023. Standard in-person I-9 completion is also fully supported.
Does DDS store the I-9 records for the employer?
No. Much of the I-9 documentation must remain with and be retained by the employer directly, per federal recordkeeping requirements. The portal handles secure submission and workflow tracking; the underlying record retention obligation stays with the employer.
Will DDS respond to an ICE Notice of Inspection on the employer's behalf?
No. If an employer receives an ICE Notice of Inspection, the audit response is the employer’s responsibility, typically handled with the employer’s immigration counsel. DDS does not provide audit defense or ICE response services.
Can DDS help with E-Verify enrollment?
Yes, if asked. E-Verify enrollment is administered by USCIS and is a relatively straightforward process most employers can complete independently. Where the client requests help, DDS can walk through the enrollment steps and advise on Memorandum of Understanding requirements as part of the consultation.
Are federal contractors required to use E-Verify?
Federal contractors and subcontractors with contracts containing the FAR E-Verify clause are required to use E-Verify for new hires and certain existing employees assigned to the federal contract. DDS supports federal-contractor clients in the capacity of consultant and portal provider; the contractor’s underlying compliance obligations remain the contractor’s responsibility.
Is the DDS portal secure for handling sensitive employment-eligibility information?
Yes. The DDS portal is built for enterprise-grade secure transmission of I-9 and E-Verify case data. All transmission, storage, and access through the portal are protected throughout the workflow.
Ready to Streamline Your I-9 and E-Verify Process?
A free consultation walks you through the DDS portal, how it integrates with your hiring workflow, and the employer responsibilities the portal supports. No obligation, no charge.